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HIPAA Privacy Practices

Last Updated: 2025

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This Notice of Privacy Practices describes how medical information about you may be used and disclosed, and how you can access this information.
Please review it carefully.

At Florida Cannabis Clinic, we are committed to protecting your personal health information (PHI) in accordance with the Health Insurance Portability and Accountability Act (HIPAA) and all applicable state laws.

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⭐ Your Protected Health Information (PHI)

“PHI” includes any information that identifies you and relates to your past, present, or future physical or mental health, medical conditions, or healthcare services.
This includes:

  • Medical records

  • Evaluation notes

  • Lab reports or treatment documents

  • Contact information

  • Billing records

  • Cannabis recommendation information

  • Registry-related documentation

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All PHI is stored securely and accessed only by authorized personnel.

⭐ How We Use and Disclose Your Information

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1. For Treatment

We use your PHI to evaluate your medical condition, provide recommendations, update the state registry, and coordinate with pharmacies or treatment centers when necessary.

2. For Payment

We may use your information to process payments, issue invoices, or communicate with you about charges for services.

3. For Healthcare Operations

We may use PHI for quality improvement, staff training, compliance reviews, audits, and administrative activities necessary to operate the clinic.

4. As Required by Law

We may disclose information when required by:

  • State or federal law

  • Public health reporting

  • Court orders or subpoenas (with proper legal protections)

  • State medical marijuana program requirements

We do not release your PHI without legal authorization.

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⭐ How We Protect Your Information

We use:

  • Secure electronic health record systems

  • Encrypted communication methods whenever possible

  • Restricted staff access

  • Privacy-compliant physical and digital storage

  • Required HIPAA training for all personnel

We do not sell or share your information with third parties for marketing.

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⭐ Your Privacy Rights Under HIPAA

You have the right to:

✔ Access Your Records

Request copies of your medical records, recommendations, registry documents, or related files.

✔ Request Corrections

Ask us to correct or update inaccurate or incomplete information.

✔ Request Confidential Communication

Choose how we contact you (phone, email, mail) and specify preferred methods.

✔ Limit Certain Uses and Disclosures

Request restrictions on how your PHI is used or shared.
We will honor your request when legally possible.

✔ Request an Accounting of Disclosures

Receive a list of certain disclosures we have made of your PHI.

✔ File a Complaint

If you believe your privacy rights were violated, you may file a complaint with:

  • Our clinic

  • The U.S. Department of Health and Human Services (HHS), Office for Civil Rights

You will never be penalized for filing a complaint.

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⭐ Our Responsibilities

Florida Cannabis Clinic is legally required to:

  • Maintain the privacy of your health information

  • Provide this Notice of Privacy Practices

  • Notify you if a breach of unsecured PHI occurs

  • Follow the terms of this notice

We reserve the right to update this notice to reflect changes in our practices or the law. Updates will be available on our website and upon request.

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⭐ Non-Medical Use, State Registry & Cannabis Privacy Considerations

Because medical cannabis is regulated at the state level:

  • Your information may be submitted to the Florida Medical Marijuana Use Registry or Oklahoma OMMA system as required by law.

  • Registry information is not public record and is protected under state privacy rules.

  • This clinic does not share registry information with employers, schools, or insurance companies.

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⭐ Questions or Requesting Your Rights

If you have questions about this notice or wish to exercise your privacy rights, contact:

Privacy Officer
Florida Cannabis Clinic
801 West Bay Drive, Suite 434
Largo, FL 33770
Phone: (833) 733-3376

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⭐ Acknowledgment

By receiving care at Florida Cannabis Clinic, you acknowledge that you have reviewed (or had the opportunity to review) this Notice of Privacy Practices.

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